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Frequently Asked Questions Regarding the BSA Tour & Activity Plan

To complete a BSA Tour and Activity Plan, please logon to your www.MyScouting.org account.


Q: When must a tour and activity plan be submitted to the council for review?
A: The tour and activity plan must be submitted for:
   a. Overnight activities
   b. Trips of 500 miles or more 
   c. Trips outside of the California Inland Empire Council boundaries (Riverside & San Bernardino Counties)
   d. Trips to any national high-adventure base, National Scout Jamboree, National Order of the Arrow Conference, or regionally sponsored event 
   e. When conducting the following activities:
      · Aquatics activities (swimming, boating, floating, scuba, etc.) 
      · Climbing and rappelling 
      · Orientation flights (must also submit a BSA flying plan) 
      · Shooting sports, including archery
      · Any activities involving motorized vehicles as part of the program (snowmobiles, boating, etc.)
   f. At the council's request

Q: When should the tour and activity plan be submitted?
A: The tour and activity plan should be submitted to the council 21 days in advance of your trip to ensure we have enough time to review the plan and if needed, assist you in updating the plan.

Q: Do we always need a tour and activity plan?
A: Tour and activity plans are not required for most short, in-town trips of a few hours. It is recommended that dens, patrols and units obtain permission slips from parents. The Activity Consent Form and Approval by Parents or Guardian is an appropriate resource. Otherwise, follow the guidelines in the first FAQ above.

Q: Why do I need driver information?
A: Driver information shows that each driver has the minimum required insurance coverage for the state in which they are licensed.

Q: What training should I have for my tour and activity plan?
A: At least one registered member of each group must have Youth Protection Training, updated within the past two calendar years prior to the date of departure, as well as the Planning and Preparing for Weather Hazards training, also updated within the past two years. Other training may be required depending on the event for which the tour plan is requested (such as Safe Swim Defense, Safety Afloat, Wilderness first Aid, BALOO, CPR, etc). Most of the training is available online at www.MyScouting.org.

Q: What is the unit single point of contact?
A: The unit single point of contact is a unit leader, committee member, or parent who will not be on the tour and can be called in case of an urgent notice or emergency.

 

Q: What are the most common mistakes on a tour and activity plans?
A: Common mistakes include:

  • There are no registered adult leaders.
  • Two-deep leadership requirements are not met.
  • Both male and female leadership for coed activities are not present.
  • Qualified supervision is not identified for high-risk activities.
  • Training is not completed for the planned program.
  • Youth Protection training is not current.
  • Hazardous Weather training is not current.
  • The itinerary is incomplete.
  • Travel plans include excessive mileage in a 24-hour period.
  • There are not enough vechicles identified to safely transport the tour.
  • The planned activities are not authorized.
  • The plan was submitted after the activity or with no lead time.
  • There is incomplete or inadequate insurance information for the tour or flying plan.

Q: Do I need to hand deliver my Tour Plan? Can I email it?
A: Tour and activity plans are best submitted online through your MyScouting.org account. If a unit does not have internet access, the form can be downloanded and submitted in-person during regular business hours, or by email, postal mail or fax.

The document is located at: http://www.scouting.org/filestore/pdf/680-014.pdf

The Guide to Safe Scouting is available online or downloaded at www.bsa-ciec.org/GSS.

                                                


 

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